Data protection

Entry into force: 01-01-2021

DUO for a JOB, whose head office is located at 48 rue Stassart, bus 4 1050 Ixelles, Belgium, is committed to respecting your privacy when processing your personal data, in accordance with the provisions of European data protection legislation, namely Regulation (RGPD) EU 2018/1725.

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Introduction

This online privacy policy is intended to explain DUO for a JOB's online information practices and the choices you can make about how data — which identifies you directly or indirectly (“personal data”) — is collected and used on our website. www.duoforajob.nl and through individual interviews. For the purposes of the General Data Protection Regulation (the “GDPR”), we have a duty to control the data transmitted and we only use your personal information in accordance with the following principles and in accordance with applicable data protection laws, including the GDPR. The GDPR is the new European reference in data protection and aims to strengthen the framework and practices related to the collection and use of personal data. The GDPR rules replace Regulation 95/46/EU and will apply from May 25, 2018 to all public and private companies operating in an EU member state. In particular, organizations that:

• Offering goods and services on the (uniform) EU market
• Collecting and processing EU citizens' data

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Please note that the regulation also applies to companies that are not based in the EU from the time they collect and process the personal data of EU citizens. The rules and obligations of the GDPR apply to the processing — automatically or otherwise — of personal data, i.e. all information relating to an identified or identifiable person. An identifiable person is anyone who can be identified directly or indirectly by an identifier, such as name, number, location, online identifier, or by more specific physical, physiological, genetic, psychological, economic, cultural, or social identity characteristics. Data processing as defined in the GDPR refers to the collection, opening, storage, manipulation, destruction, and access of data. Please read this policy carefully to understand your rights with respect to your personal information and how we handle it.

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Your consent

Please take a few minutes to review this privacy policy before using this website. By using this website, to the fullest extent permitted by applicable law, you consent to the collection and use of your information in accordance with this Privacy Policy.

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What information is there and how do we collect it?

A. Information that you provide to us

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The personal data collected at the organization level is as follows:

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1/ With the information that the user provides in the online forms, he can be identified and contacted in a personalized way. Depending on the situation and with the consent of the person concerned, DUO for a JOB collects and stores the following data:

- First and last name

- Contact details (phone number, email address, social networks)

- Gender

- Date of birth

- Location

- And the results of any questionnaire you want to answer

In addition, personal information that you may share as part of an application via the Employment section includes:

• Company name
• Coordinates
• Professional experience
• Photos/Pictures
• And any information you want to submit

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This information is collected when the user performs any of the following actions on the site:

• Program registration
• Apply for a job
• Donate to the site

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Additional personal information from mentees is also collected after the identity card/residence permit has been sent by email/WhatsApp. Once the identity information has been entered into our database, the identity photo is deleted. If the ID is sent via Whatsapp, it will also be removed from the phone. This information is no longer stored on the phone after it has been encrypted.

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2/ The technical characteristics of the means of connecting to the website, these are data that is collected automatically.

Generally, when you visit the site, we only occasionally collect information such as your IP address and/or information about your browser or computer device and the last webpage visited that allows us to provide you with access to the site and appropriate content. However, there are pages where you must provide additional personal information to register, contact us, or request news and updates.

Some data is collected via cookies. Check “Cookie charter” for our cookie policy. In addition, some data may be collected that is not stored in cookies. They can only be viewed by the DUO for a JOB IT team and only during your visit to the site.

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B. With regard to a donation

When you donate to DUO for a JOB via the website or by filling out a one-off or recurring donation form, your data is integrated into a database that is intended to manage our relationship with our donors. When you make a donation, your details are included in our database to thank you and keep you informed about our activities, to invite you to make an additional donation (one-off or monthly donations, bequests, etc.)

In exceptional circumstances, your information may also be used for our fundraising activities (such as a call for urgent support).

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C. Newsletter

Visitors to the site can sign up to receive a newsletter. The information that visitors enter for this purpose is included in a database that is used to send you emails. If you enter your date of birth (optional), you will also receive an email on your birthday to wish you a happy birthday. You can subscribe to our mailing list to receive updates about our work and give your consent to be kept up to date with the latest information about DUO for a Job activities.

We use Brevo as a third-party email platform to share information. When you sign up for our mailing lists, we ask for your name, contact details, and work area. Brevo has its own security and data protection policy. Brevo uses email tracking. Email tracking tells us when you opened an email and which links you clicked. We use this information to improve our communication and include general information, such as open and click-through rates, to inform communication planning and reporting.

You can unsubscribe from our mailing list if you choose Brevo's “unsubscribe” service in each email, or contact us at web@duoforajob.be.

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Why do we use your information?

Because it is in our legitimate interest to listen to you and ensure the proper functioning of our program and organization, we will use your information to:

• Provide the highest quality “link” between mentees and mentors and create a duo at the same time.
• Ensure more effective communication within the DUO for a JOB team
• Consolidate the statistical data necessary for our reporting activities (annual report, thematic report, advocacy actions, etc.)
• Have goals to assess the quality of the program
• Evaluate new mentees and potential mentors
• Evaluate candidates for our job and volunteer offers
• Provide the requested information about our organization

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With your consent, we use your personal information to send you information that we think is relevant to you, including newsletters and practical information. You can withdraw this consent at any time by using the “unsubscribe” link provided or by contacting us at web@duoforajob.be

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How long do we keep your data?

The data of those who have not agreed to the storage of data for purposes other than answering their specific question will only be kept for as long as necessary to answer the question. Requests for information, teaching materials, purchases, stand-alone gifts, or participation in a promotion can take 30-60 days.

The data of individuals who have expressed an interest in the actions, activities and future campaigns of DUO for a JOB, and those involved in the gifts, will be kept in accordance with art. 5 of the GDPR, i.e. for the period corresponding to the intended purpose or until consent is expressly withdrawn by the person concerned.

We keep the information we collect about you for as long as necessary for the purposes for which we collected it and in accordance with applicable law and legitimate business interests.

When evaluating the retention period, we consider the amount, nature, and sensitivity of the information, the potential risk of harm from unauthorized use or disclosure of the information, the purposes for which we process the data and whether we can achieve it by other means, and applicable legal requirements.

After the end of the mentoring period, the mentee's professional development follows for 12 months. During this period, all personal data is stored.

To produce annual reports and statistics, personal information is anonymized and stored for a period of 15 years. Once this period has elapsed, a data cleaning process is put in place to remove unused data.

We strive to keep our information accurate and will make any necessary corrections if you let us know. Please let us know if there is any inaccurate information in statements or other messages you receive from us. If you want to correct or update your personal information, please contact us using the appropriate link in the next section.

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What are your data protection rights?

As a data subject under the General Data Protection Regulation, you have the following rights with respect to your personal information:

• Access: Subject to certain exceptions, you have the right to request a copy of the personal information that we process about you, which we will provide to you in electronic form.
• Rectification: You have the right to request that any incomplete or inaccurate personal information that we process about you be changed or corrected.
• Deletion: In certain circumstances, you have the right to request that we delete the personal information that we process about you.
• Restriction: You have the right to request that we restrict our processing of your personal information when:
  • you believe this information is inaccurate
  • our processing is unlawful, but you object to the deletion of your personal information
  • we no longer need to process this information for a specific purpose, but when we are unable to delete the data due to a legal or other obligation or because we need the information in connection with legal claims
  • you have objected to the processing of your personal data.
• Portability: You have the right to request that we transfer the personal information that we hold about you to another data controller when:
  • the personal information that you have provided to us
  • the treatment is carried out in an automated manner
  • we process this information based on your consent.
• Objection: Where the legal justification for our processing of your personal information is our legitimate interest, you have the right to object to this processing for reasons related to your particular situation. We will comply with your request unless we have compelling legitimate reasons for processing that override your interests and rights, or if we need to continue processing the data before registration.
• Withdrawing your consent: If we rely on your consent to process your personal information, you have the right to withdraw your consent from our website at any time.

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You can exercise these rights by contacting us using the contact details below. Once you have given us your consent to process your personal information, you can withdraw your consent at any time.

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When you make such a request, we have one month to respond to you. If you want to exercise any of these rights, see section “How do I contact us? '

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Who is the data controller and what are his obligations?

The controller is responsible for determining the purposes and means used for processing personal data. He is responsible for processing personal data and can be contacted by email at web@duoforajob.be

The controller undertakes to protect the personal data collected and not to transfer it to third parties without the user being informed and to respect the purposes for which this data was collected.

The website has an SSL certificate to ensure the security of information and the transmission of data transmitted via the site.

An SSL (“Secure Socket Layer” certificate) is intended to secure the data that is exchanged between the user and the site.

In addition, the controller undertakes to inform the user in case of correction or deletion of data, unless this involves disproportionate formalities, costs and procedures for the user. In the event of a breach of the integrity, confidentiality or security of the user's personal data, the data controller undertakes to inform the user in all possible ways.

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Cookie Charter

The site www.duoforajob.nl uses cookies to provide you with improved web service and personalized tools. Through this cookie policy, we show you how and why we use cookies on this site in a transparent way.

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What is a cookie and what is it used for?

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A cookie is a small text file that is recorded and/or read by your browser on the hard drive of your terminal (e.g. PC, laptop or smartphone) and placed by the websites you visit.

Almost all sites use cookies to function properly and optimize their ergonomics and functionalities. Cookies also make interactions with websites safer and faster because they can remember your preferences (such as your username and language) by returning the information they contain to the original site (internal cookie) or to another site to which they belong (third-party cookies) when you visit the site again from the same terminal.

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Depending on their function and the purpose of their use, cookies are classified into the categories described below and used by DUO for a JOB on this site:

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With absolutely necessary cookies, you can move around the site and use its basic functions. They are generally only installed in response to your actions to access services, such as connecting to a secure area of our site. These cookies are essential to the use of this site.

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• Functional cookies are used to recognize you when you return to our site and allow us to provide you with improved and more personalized features, such as a personalized welcome and recording your preferences (for example, choosing your language or region where you are). These cookies collect anonymous information and cannot track your movements on other sites.
• Analysis and performance cookies allow us to recognize and count the number of visitors to our site and to collect information about the use of our site (for example, which pages are most viewed by visitors, do Internet users have error messages on some of our pages? , etc.). This allows us to improve how our website works, for example by making it easy for users to find what they are looking for (Google Analytics)
• Advertising or targeted cookies record your visit to our website, as well as the pages you have visited and the links you have followed. We will use this information to display ads that are relevant to your interests. They are also used to limit the number of times a single ad is displayed and to help measure the effectiveness of advertising campaigns. We can therefore also share this information with third parties (e.g. advertisers).

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What if you don't want to activate cookies?

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• You can withdraw your consent to the use of cookies at any time by setting your internet browser:
• If you want to delete the cookies stored on your terminal and configure your browser to reject cookies, you can do this via your Internet browser preferences. These browser options related to cookies are generally found in the “Options”, “Tools” or “Preferences” menus of the browser that you use to visit this site. However, depending on the different browsers that exist, different means can be used to deactivate cookies. For more information, please follow the links referred to below:
• Microsoft Internet Explorer
• Google Chrome
• Safari
• firefox

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Please note that if you refuse to store cookies on your device via your web browser, you will still be able to navigate this site, but some features and options may not work properly.

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Questions about the DUO for a JOB cookie policy?

If you have any questions about the DUO for a JOB cookie policy, do not hesitate to contact us at web@duoforajob.be

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